Event Planning

Event Planning for Conference & Meeting

BSC Management provides comprehensive solutions for event conferences and trade shows of any size. Read about our event conferences and meeting planning services and philosophy.

What is a Conference/Meeting Planner?

A meeting or event conferences planner is a professional person or company that plans, negotiates and implements event conferences for organizations, companies, or independent groups. Meeting planners provide the full range of event and conference services or targeted services including but not limited to:

  • registration
  • event planning
  • hotel negotiations
  • scientific/technical exhibits coordination.

It is the responsibility of your meeting planner to understand and carry out your goals and objectives. Although you may elect not to, including your meeting planner in your strategic planning sessions allows your organization to benefit from our vast experience and expertise in planning and operating a variety of professional, educational, or non-profit event for groups of any size.

Event Planning With Imagination

Regardless of your budget, your event does not have to look like every other event. It can have flair and imagination.

Just a few of the events BSC has created:

  • Formal dinner for 50 set under the stars on a black velvet carpet in the desert.
  • A scavenger hunt for 1,000 at the Disney Epcot Center
  • A moonlight river rafting trip and barbeque for 300
  • A beach party (including crab races) for 1,300
  • Giving 1,200 international attendees a taste of Philadelphia at the Reading Terminal Market
  • Sheep-shearing exhibition and dinner at an Australian sheep farm for 150.
  • A reception overlooking the Mediterranean at a yacht club in Genoa, Italy
  • A private evening at Universal Studios for 1,500
  • An evening train trip through the giant redwoods followed by a barbeque for 250
  • A ferry trip and salmon bake on a small island off Seattle for 300
  • Game night for 1,000 in Denver
  • Private indoor rodeo in San Antonio
  • An outdoor Mexican fiesta for 1,000
  • Elegant, casual, and family-friendly events in diverse locations, including:
    • The Corcoran Gallery
    • Boeing Air Museum in Seattle
    • Benjamin Franklin Science Museum in Philadelphia
    • The Pepsi Museum in Atlanta
    • City Museum in St. Louis
    • The Dred Scott Case Court House in St. Louis
    • Universal Studios Hollywood
    • Minute Maid Park in Houston
    • Torcello Island in Venice, Italy

Production and Entertainment

Selecting the right venue for your event is only half the battle. BSC knows that your special event also requires competent, professional production and right kind of entertainment and ambience to truly make it memorable. We have gone to great lengths to ensure that events have the right feel. Can you imagine yourself…

  • Listening to 26 band and orchestra CD’s to find the right band for a group of accountants that range in age from 26 to 75?
  • Figuring out where to rent a Big Bird costume because your CEO thinks it will be a lark to come dressed in yellow feathers?
  • Finding an authentic hula dancer…in Nebraska!?
  • Wrangling kangaroos?
  • Getting up in front the of audience and dancing to get people out of their chairs and onto the dance floor?
  • Having to build a stage for the band that can also support the audience should they decide to line dance with the band?
  • Cueing amateur attendee karaoke singers so that everyone gets a chance to perform?

BSC does this for your event, and more.

On-site Operations

It’s YOUR event. Relax and enjoy it. We take care of….

  • the details
  • last minute problems and the solutions
  • more details
  • more last minute problems and the solutions
  • worrying

No event is without last minute changes and challenges. That’s typical. What’s not typical is that you never have to handle them. BSC does it for you.

Event Planning Services

BSC’s event planners can plan and implement your special event from the beginning until the last guest leaves, or we can act as your agent in specific areas. It is your event and we will function in whatever role you need. Some of the services we offer are:

  • Site selection, including initial research and site visits
  • Negotiate event tracts with service providers
  • Identify the right caterer and choose the perfect menu for the event and budget
  • Audition entertainment (in person or recorded)
  • Work with you to create and refine guest list
  • Design and send invitations, maintain RSVP lists
  • Help you to select a theme and work with florists and decorators to implement your chosen theme
  • Rent props and work with production company
  • Marketing (for fund raisers)
  • Awards presentations
  • On-site management
  • Prepare seating charts and place cards
  • Develop event operations documents
  • Track and event firm all providers

BSC Event Planning Services

 

Event Planning for Conferences & Meetings